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Brand Certificates

Brand Certificates

Table of Contents

In accordance with the legislation of the Russian Federation and the requirements of the copyright holders, Ozon sets special rules for downloading and selling certain brands. These rules apply to brands that have their trademark or brand registered in the Russian or international intellectual property system.

Until you upload the documents confirming your right to sell the brand’s products for these brands, you won’t be able to:

  • Sell brand products on Ozon if you have already sold them before. Such products won’t be displayed on Ozon.
  • Create or upload new brand products if you haven’t sold them on Ozon yet.

You can find the list of brands that require the permission of the copyright holder to sell:

Brand documents #

You can confirm your right to place products using the following documents:

  • trademark certificate;
  • license agreement;
  • distribution agreement;
  • letter of permission for the sale of products in the Russian Federation from the copyright holder;
  • product receipt confirming the product purchase from an official distributor;
  • other documents.

The list of documents that you need to provide to Ozon depends on the model of granting selling rights for branded products that you use.

Document requirements #

The document confirming your right to sell the brand can be either in the format of a free-form permit or in the form of an agreement, and must contain:

  • The document creation date.
  • The document validity period. Indefinite documents aren’t accepted.
  • A signature or a seal of the copyright holder on the document itself.
  • The right to sell the product on the territory of the Russian Federation.
If you believe that someone illegally places branded products at Ozon, contact our support team. Select the Quality control section → Violation of site rules by other seller subsection.

Models of granting selling rights for branded products #

Supplier chain What documents to provide
Trademark holder = You → Ozon Trademark certificate
Trademark holder → You → Ozon One of the following documents:
  • Your contract with the copyright holder. For example, a licensing agreement, distribution agreement, or sales agreement.
  • Document issued by the copyright holder granting you the right to use the trademark. For example, an information letter, letter of notice, or official representative certificate.
Trademark holder → Official representative → You → Ozon

A licensee, distributor, or authorized representative can act as an official representative.
  • One of the following documents:
    • Your agreement with an official representative. For example, a licensing agreement, distribution agreement, or sales agreement.
    • Document issued by the official representative granting you the right to use the trademark. For example, an information letter, letter of notice, or official representative certificate.
  • Document issued by the copyright holder to the official representative, granting the latter the right to use the trademark and transfer it for the use by third parties. For example, an information letter, letter of notice, or official representative certificate.
Trademark holder → Official representative → Vendor → You → Ozon
  • One of the following documents:
    • Your agreement with the vendor.
    • A document confirming the commercial cooperation between your company and the vendor. For example, a notification or a letter.
  • One of the following documents:
    • Agreement between the vendor and the official representative. For example, a licensing agreement, distribution agreement, or sales agreement.
    • Document issued by the official representative granting the vendor the right to use the trademark. For example, an information letter, letter of notice, or official representative certificate.
  • Document issued by the copyright holder to the official representative, granting the latter the right to use the trademark and transfer it for the use by third parties. For example, an information letter, letter of notice, or official representative certificate.

If the supplier chain has more participants than shown above, a full document package for each participant must be provided similar to the examples above. All documents must contain signatures and seals of the authorized persons or organizations.

Selling products included in the Ministry of Industry and Trade catalog #

The Ministry of Industry and Trade has legalized parallel imports and posted a catalog of products allowed for such activity on its website. If your product is listed in this catalog, you need to confirm the following:

  • Your product must be original, not fake. To do this, you must provide a contract with the copyright holder / distributor / supplier, and primary documents for this contract: invoices, etc.
    We can also request documents confirming the copyright holder’s rights for the brand in the territory of the exporting country.

  • Your product must be in the legally established product catalog. In this case, you’ll need to prove that the code of the products you imported (HS code) matches the FEACN (Foreign Economic Activity Commodity Nomenclature, “ТН ВЭД”) code of the products from the catalog.
    This document could be a customs declaration, as well as any other document that contains the product code (HS code) placed by you for sale on our site.

You no longer need to provide documents confirming the right to sell the branded products in the Russian Federation for products from the catalog.

How to upload a confirming document #

  1. Go to the Products and prices → Brand documents section and click Add document.
  2. Specify the confirming document details and its validity period. Indefinite documents aren’t accepted.
  3. Upload a file with an electronic copy of the document with a maximum size of 10 MB.
  4. Click Add document.

The brand document will be sent for verification. It usually takes 5 to 10 business days. Keep track of the status in the Products and prices → Brand documents section. If there are problems with the documents, the status will change to “Rejected”. Rejection reason will be specified as well.

After verification, you’ll be able to sell brand products on Ozon: a confirmation of the right to sell will appear on this brand PDPs within a day.